canvas-non-instructional

Non-Instructional Canvas Sites

How to Request a Site for Summer/Fall 2025

Read Requesting a Non-Instructional Canvas Site (NIS).
Submit the current request form.
Complete the asynchronous training course to earn a "Chabot NIS Canvas Design" badge. (Instructors of Record are automatically enrolled; check your Chabot email for an invitation to join.)

Important Dates

January 27: Application opens

February 10: Application closes (last day to request a Summer/Fall 2025 Non-Instructional Canvas Site and begin training)

March 17: Cohort closes - last day to complete training course and revisions in your NIS sandbox

Optional Spring 2025 Workshops

Instructional Technology is here during the summer to help you complete training and prepare your Non-Instructional Sites (NIS). All workshops occur in Zoom unless otherwise noted. Click on a workshop date to register for one (or more) optional workshop.

Drop-In Office Hours

Thursdays (ongoing) from 10-11 AM in Zoom

Canvas Design and Organization

Explore the building blocks of course design, personalize your site's course navigation menu, and start building an accessible and welcoming page that students see right when they click into your course. You do not need to attend Canvas Accessibility Basics prior to attending this workshop; we will briefly review the accessibility features built into Canvas.

Monday, January 27, 12-1 PM, in Zoom

Canvas Accessibility Basics

Develop accessible sites by identifying accessibility must-haves, creating an accessible Canvas page template, and using the built-in accessibility checkers.

Monday, February 3, 12-1 PM, in Zoom

Save Time with the Pope Tech Dashboard

See all of your accessibility errors and alerts in one place. Instantly jump to each item that needs to be remediated and follow the prompts to ensure ADA compliance.

Thursday, March 5, 12-1 PM, in Zoom

Requesting a Non-Instructional Canvas Site

Canvas is a Learning Management System (LMS) with the primary purpose to facilitate instruction. Chabot has a small number of Non-Instructional Canvas Sites available for Student Services groups on campus geared towards supporting students academically.

Alternate Communication Platforms

Before requesting a Canvas Site, please familiarize yourself with other communication platforms at Chabot to ensure that Canvas, as a Learning Management System, best meets your needs.

My Portal (most inclusive option)

Audience: Internal; targeting current students
Purpose: Sharing resources and events with students to encourage retention and engagement, making pathways to completing certificates and degrees transparent to currently enrolled students (there is already an Academic & Career Pathways tile that sends users to the Chabot Website)

Chabot Website (most accessible option)

Audience: Public facing; targeting prospective and currently enrolled students and accreditors
Purpose: Encouraging enrollment, making pathways to completing certificates and degrees transparent to currently enrolled students, sharing events with the campus community and public, documenting college programs and processes for accreditation, etc.

CRM Advise (most targeted option)

Audience: Internal (although CRM Recruit can be external); targeting current and prospective students
Purpose: System allows Counseling, Faculty and Student Success teams to document, message, and support students using a central repository of communication as the student moves through their program of study

Chabot Student Support Hub

Audience: Internal; targeting current students (it is a current Canvas repository already familiar to students)
Purpose: Sharing resources and events with students to encourage retention and engagement, making pathways to completing certificates and degrees transparent to currently enrolled students

Chabot Social Media

Audience: Public facing; targeting prospective and currently enrolled students
Purpose: Encouraging enrollment, sharing resources and events with students and community, etc.

Responsibilities of the Instructor of Record

If you or your manager decide to request a Canvas Non-Instructional Site, you acknowledge that Non-Instructional Canvas Sites are typically created for a one-semester term to be managed by one official “Instructor of Record.” This person is responsible for the following.

Course Design and Maintenance

Canvas Sites take a significant amount of time to build and there should be dedicated time in this person’s schedule for completing appropriate training, designing the course, maintaining the accuracy of information in the course, and moderating any interactions.

Accessibility Training

All content must be fully accessible. Non-faculty “instructors of record” must complete the COOL-approved Non-Instructional Canvas Site training.

Both Ally and PopeTech are available in all Chabot Canvas Sites (instructional and non-instructional) to facilitate and track accessible design. We recommend using both accessibility checkers on every page before publishing and remediating as needed.

FERPA Compliance

Self-enrollment is not allowed. To maintain FERPA compliance, students must be individually enrolled each semester, and the People tab in the global navigation menu must be disabled (or invisible to students).

Please note if students withdraw from the Sponsoring Organization during the semester, they will still need to be removed from the Non-Instructional Site.

Additional Access and Site Administration

All users with administrative and/or editing capabilities must complete accessibility and design training, with Instructors of Record responsible for verifying training and compliance.

Instructional and Non-Instructional Canvas Sites expire at the end of each semester. Instructors of Record must request a New, Non-Instructional Canvas Site for each new semester of proposed use. Instructors of Record will be able to copy content and add new student users. Additional Teacher Roles can be added by Instructional Technology.

Please note

Submit your request for a Non-Instructional Canvas Site by using form for each new semester .
Submitting the request does not guarantee approval.
Monitor your Chabot email for follow-up.
The last day to begin engaging in this process is October 18 for sites open during the spring semester.