Web Editor Responsibilities and Guidelines

As web editors, the contents you post on the college website are available to the public. Therefore, site owners and editors are responsible to follow and check regularly that the following requirements and guidelines are maintained in your respective site(s).

ADA-Compliant Accessibility

ADA-Compliant Accessibility is a shared responsibility.

All website content must meet accessibility standards for it to be used by all.
Web accessibility is the inclusive practice of ensuring there are no barriers preventing interaction with, or access to, websites by people with physical disabilities, situational disabilities, and socio-economic restrictions on bandwidth and speed.
Websites are designed and developed so that anyone can perceive, understand, navigate, interact and contribute to the Web.

• Web editors are responsible for their content meeting accessibility standards. This includes web pages, PDF's, Microsoft Office files, Google Docs, etc.
  
  
• Guides to create accessible digital media and remediation
• Social Media accessibility
• Accessibility lawsuits, 2022 lawsuit stats
• ADA website
  

Information Security

All information on the college website is public and searchable. Confidential information must not be uploaded to college websites.

• Display and collection of sensitive information is prohibited. This includes but not limited to social security numbers, student ID number, credit card information, and other personally identifiable information.
• Review Student Privacy policy and FERPA.
• For testimonials, post author's first name only.
• When in doubt, don't post. Less is best.

Copyright

Web editors and all campus areas are required to comply with all federal copyright laws. Text, images, music, and video may not be placed on the Chabot College website unless proper copyright permission is obtained. In addition, campus units are responsible for obtaining official releases from students, faculty, staff, speakers, etc. if photos are taken.

Managing Content

1. Provide clear, simple and meaningful content to a specific audience. 
   A. Public information for current and perspective students are the primary audience and content, for the college's public website.
   
   B. Review how to Write Effective Web Content.
   
   C. For content meant for employees, consider using other systems.

   Examples:
   - For project documents shared with a project team, post them on Microsoft 365 OneDrive, and assign access to the project team members for updating or viewing.

   - Course or class materials such as syllabus and instructional materials, can be stored in Canvas for students.
   
   
2. Keep content current.
   All content on the Chabot College website must reflect current information.
   • Monitoring of accuracy and currentness is the sole responsibility of each department for their respective content areas. Create a plan, with dates and person(s) reponsible for this in your team.
   • Remove or update expired and outdated content.
   • For document files (ie Microsoft Office, PDFs), keep the orginal and all versions, on the S-drive or OneDrive.
   • Archive content
     

     Chabot College websites are not to be used for storing or archiving old web pages and files, particularly  time-sensitive content. Store old content on OneDrive or Microsoft 365 Sharepoint.

     All college areas are required to review and update content at least once per semester to remove outdated content from the site.

     The College may periodically require the relocation or removal of such outdated content to adhere to best practices.

3. Avoid duplicating content by linking to existing content instead.
   If there are webpages and pdf brochures with the same content, then use the webpages. Do not upload the pdf.
   
   
4. When posting links to external websites:
   1. Be aware of link-baits and link-building by outsiders.
   2. Check if it is suitable for academia.
   3. Check for inflammatory/hate speech or anything that can be considered offensive.
   4. Limit to the few popular ones (3-5 sites).
      
      
5. Understand that not everything belongs on the public facing college website.
   Less is More. KISS: Keep it Super Simple

At times, the college can update any webpages due to necessary circumstances.