Rates

Overview

General Guidelines about The Performing Arts Center

• We will be unable to accommodate request for dates less than 60 days out
• Standing Room is NOT permitted in any of the Theaters
• Organizations are required to provide a Certificate of Insurance showing the College as additional signature
• Facility, Equipment and Labor Fees are determined by production requirements of each individual event and are set by the PAC team after consultation with the Licensee
• All shows must end by 11:30 p.m. Shows ending later than 11:30 p.m. shall be charged overtime rates twice the normal rental and labor rates.

The total cost of any event is the sum of:

1. Facility fee charge
2. Labor charges. (see separate schedule)
3. Equipment charges. (see separate schedule)
4. Direct Service Fee (30% of the Equipment and Labor charges)

How To Rent

NOTES

• All requests are taken on a first come, first serve basis
  
• We are now accepting requests for event dates through June 30, 2025.
• Estimates and confirmations for dates are sent out as quickly as possible and in event order (starting with July 2024 events)

STEPS

1. Check our availability calendar to see if your event date is available.
2. Submit a completed Preliminary Request for Use Form along with a Equipment Checklist to pacinfo@chabotcollege.edu.
3. Once your completed Preliminary Request for Use Form AND Equipment Checklist are processed, you will receive an estimate of the charges to do your event at the Chabot College Performing Arts Complex 
4. A $1500 deposit and signed contract will confirm your event. These items must be received at least 60 days prior to the event date.
5. 50% of your balance and a copy of your certificate of insurance must be received by 30 days prior to your event.
6. Any additional charges will be invoiced after the event is completed.

Rates and Specs

Facility Fee Structure

AUDITORIUM (1,432 seats)

Rate schedule 

Auditorium Rental Charges:

• Ticketed Event (If you are charging for Admission): $300/hour
• Non-Ticketed Event (If you are NOT charging for Admission): $200/hour

**Includes Lobby, Basic Lighting and Sound. Other spaces can be added for an additional charge.

**All events and event personel must be loaded out of venues by 11:30 p.m.**

STAGE ONE / Black Box Theater (111 seats)

Rate schedule 

Stage One Rental Charges:

• Ticketed Event (If you are charging for Admission): $150/hour
• Non-Ticketed Event (If you are NOT charging for Admission): $100/hour

**Includes Lobby, Basic Lighting and Sound**

**All events and event personel must be loaded out of venues by 11:30 p.m.**

RECITAL HALL/1224 (99 seats)

Rate schedule 

Recital Hall Rental Charges:

• Ticketed Event (If you are charging for Admission): $100/hour
• Non-Ticketed Event (If you are NOT charging for Admission): $75/hour

**Includes Recital Hall ONLY

**All events and event personel must be loaded out of venues by 11:30 p.m.**

Labor Rates

Backstage personnel are determined by production requirements of each individual event. The stage crew labor needs are set by the PAC team after consultation with the client. There is a minimum of two technical staff for any given event.

Chabot College is not under the jurisdiction of International Alliance of Theatrical Stage Employees, (I.A.T.S.E.) but maintains an amicable relationship with IATSE.   

Front of house personnel and security are arranged via the PAC team after consultation with the client.

Facility Supervisor/Stage Manager

Facility Supervisor/Stage Manager - $55.00/hr 

Overtime (1.5X) after 8 hours and (2X) after 12 hours. 

Stage Crew

Electrician, Soundperson, Rail, Deck, Follow-spot, AV tech, etc.- $55.00/hr. 

Overtime (1.5X) after 8 hours and (2X) after 12 hours.

Chabot Technical Equipment: We have highly trained in-house sound and lighting engineers for your production needs. Due to the high value of our sound and lighting equipment, renters must utilize our engineers if our sound, lights and rigging are involved in your production. Permission to operate our sound counsel may be given to an experience professional only and must be approved at least 3 months in advance.

Front of House Services

Front of House Audience Services Technician: $35.00/hr.   

Overtime (1.5X) after 8 hours and (2X) after 12 hours.

House Staff / Ushers: $35.00/hr.

**Each event with audience members requires at least one (1) venue House Manager and one (1) venue House Staff. This ensures that both the lobby doors and auditorium may be supervised at all times.

Custodians: $70.00/hr Weekday, $105/hr Saturday, $140/hr Sunday

Campus Safety: $70.00/hr Weekday, $105/hr Saturday, $140/hr Sunday

Hayward Police Department rates available upon request.

Stage Equipment Rates

(Effective July 1st 2023)

Additional equipment and/or special staging arranged by theater are at additional cost to client.

Chabot College PAC Equipment Flat-Rate Charges- Revised June 2023

These rates are for items of equipment which are not included as "Basic Sound" and "Basic Lighting" included in the Facility Fees.

Insurance

Insurance Requirement

Renter is required to provide the College District with a certificate of insurance for public liability and property damage indemnifying the District.

Minimum coverage is $1,000,000.00 per occurance and $3,000,000 aggregate.

The District MUST be named as ADDITIONAL INSURED as follows: "Chabot-Las Positas Community College District, its trustees, officers, agents and employees."

The CERTFICATE HOLDER should read: Chabot College Performing Arts Center, 25555 Hesperian Blvd., Hayward, CA  94545

Merchandise Sales

(Effective July 1st 2023)

3% of total cost.

Labor, Damage and/or Equipment Deposit