Ricoh: How to Scan Document

You can scan documents from your division copier to your CLPCCD user account. You have the option to use the paper feed tray or the flat scanner by lifting the lid. The scanner is capable of capturing images ranging from 8.5 x 11” to 11 x 17”. For anything smaller, you will need to select 8.5 x 11” and crop the scan in image editing software (such as Photoshop). For anything larger, you will have to either 1) scan it in smaller 11 x 17” pieces and stitch the pieces together in image editing software, or 2) find a vendor off-campus to scan them for you.

A division copier with a paper feed tray:

 

After signing in, select “scan.” The screen seen when a user first signs in may be a little different from user to user. If you do not see this screen, find and select “PaperCut.”

 

The scanner will default to a simplified screen, showing what the file name is going to be and where it is going to be saved. It is best practice to rename your scan from this screen because the default name is not descriptive to assist finding it later. For more options push “settings.”

 

The settings screen offers the following options:

• Duplex mode
• 1-sided is default. This is only if you want the machine to scan the front-side of the sheets in the paper feed tray.
• 2-sided is if you want it to scan both sides of the sheets in the paper feed tray.
• Paper size
• Letter 8.5 x 11”
• Legal 8.5 x 14”
• Ledger 11 x 17”
• Be sure to define your paper size or your scan might not get the whole document when scanning larger sizes
• Orientation
• Portrait is default
• Landscape is if your document is wider than it is tall
• DPI
• 200 dpi is if you don’t ever intend to resize your document
• 300 dpi is best if you don’t know what you are going to do with your scan
• 400 dpi is if you plan on printing your scanned document a little bit bigger
• 600 dpi is if you plan on printing your scanned document twice as big
• Generally, 300 dpi works for most uses
• The higher the dpi, the bigger the file. If you have hard drive space limitations or intend to email these files, high-resolution files might be a challenge.
• Color mode
• Color uses an RGB color profile (three channels)
• Grayscale uses a grayscale color profile (one channel, making the file 60% smaller than color scans)
• B&W is a bitmap (just black pixels or white pixels, nothing in between)
• Auto lets the machine decide
• Auto is recommended for documents with both color and grayscale content and saves time having to switch between settings.

 

You can scan up to 50 sheets at a time.

 

Organize and align your document in the paper feed tray. To prevent paper feed jams, make sure there are no staples, no white-out, no post-it notes, no paper clips, and no folds.

 

You are ready to “Start Scanning.”