| Commission Questions |
Evidence |
Link |
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California
Public |
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1 |
Has the college received any qualified or adverse
opinions in audit reports in the last 3 years from district, state or
federal programs? |
Audit Report (last 3 years) |
1A.
FY 07/08 Audit Report
http://www.clpccd.org/business/documents/DistrictAuditReport.PDF_000.pdf
1B.
FY 06/07 Audit Report
http://www.clpccd.org/business/documents/AuditendingJune2006.pdf
1C.
FY 05/06 Audit Report
http://www.clpccd.org/business/documents/CHABOTFS06.pdf |
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2 |
Has the college implemented all audit
recommendations? Have there been the same recommendations for more than
one year? What is the auditor's response to the management actions
taken? |
Management response to auditor's findings and
recommendations (last 3 years)
CCFS
311 (last 3 years) |
2A.
FY 07/08 Management Letter
http://www.clpccd.org/business/documents/ManagementLetterforDistrictAudit-Published-PDF_000.pdf
2B.
FY 06/07 Management Letter
http://www.clpccd.org/business/documents/2007CHABOTDISTRICTMGTLETTER.pdf
2C.
FY 05/06 Management Letter
http://www.clpccd.org/business/documents/2006CHABOTDISTRICTMGTLETTER.pdf
2D.
FY 08/09 CCFS 311
http://www.clpccd.org/business/documents/311Q2008-2009ratated.pdf
2E.
FY 07/08 CCFS311
http://www.cccco.edu/Portals/4/CFFP/Fiscal/ccfs311_pdf_files/0607/chabot_las_positas.pdf
2F.
FY 06/07 CCFS 311
http://www.cccco.edu/Portals/4/CFFP/Fiscal/ccfs311_pdf_files/0607/chabot_las_positas.pdf |
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3 |
What is the institution's unrestricted fund balance and reserves and how
has it changed over the last 3 years? |
CCFS 311Q (Most recent quarter) Fiscal Trend Analysis of 311 Data
(Can be accessed on-line at CCCCCO website.) |
3A.
FY 08/09 CCFS 311Q – 4th Quarter
http://www.clpccd.org/business/2008-09FOURTHQuarterReport.mht
3B.
Fiscal Trend Analysis of 311 Data
For the period FY 2004-05 to 2008-09
http://www.cccco.edu/Portals/4/CFFP/Fiscal/Accountability/trends/0708trends/Chabot_Las_Positas-Fiscal_Trend_Analysis_07-08.pdf |
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4 |
Has the State Chancellor's Office had to intervene regarding fiscal
stability or compliance? |
N/A |
No |
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5 |
Does the college have long term debt financing? |
Audit Report |
Yes
5A.
FY 07/08 Audit Report, pages 33-36
http://www.clpccd.org/business/documents/DistrictAuditReport.PDF_000.pdf
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6 |
Does the institution have an obligation for post retirement health
benefits? If it does, has it done the actuarial study and identified the
liability? Is there a plan for funding it? |
Actuarial study for post retirement health benefits
Plan for funding the liability |
Yes - 3 Actuarial Studies performed
bi-annually since 2005
6A.
2009 Actuarial Study
http://www.clpccd.org/business/documents/ForWebpage2009ActuarialReport.pdf
Other Post Employment Benefit (OPEB)
Documents
6B.
Establishment of District Self Insurance Fund
http://www.clpccd.org/business/documents/EstablishmentofRUMBLfund.pdf
6C.
OPEB and GASB 45 (Governmental Accounting Standards Board)
http://www.clpccd.org/business/documents/OPEBREVISIONSAPRIL2009.pdf
6D.
OPEB Impact on District Budget
http://www.clpccd.org/business/documents/ImpactOPEBpresentation3-20-07Board.pdf
6E.
OPEB Impact on District Budget – March 2007 Board Presentation
http://www.clpccd.org/business/documents/RevisedOPEBPresentationMarch20.pdf
6F.
OPEB – May 2007 Board Presentation
http://www.clpccd.org/business/documents/RevisedBoardRetreatOPEBMay14.pdf
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7 |
Does the institution have limits on accrual of unused vacation time?
Compensatory time? Is the institution enforcing its policy on limits? |
Leave Accrual Policy in Contractual Agreement and Labor Agreements Human
Resource Records |
7A.
Leave Accrual Policy –
Faculty Association Contract; pages 51-65
http://nvoffice.clpccd.cc.ca.us/district/HR/documents/CLPCCD-CLPFAContract2006-2009.pdf
7B.
Leave Accrual Policy –
Classified Employees/SEIU Contract; pages 66-76
http://nvoffice.clpccd.cc.ca.us/district/HR/documents/2006-09SEIUAgrComplete_PUBLISH20070814.pdf |
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8 |
Is the fiscal entity self insured for health benefits, workers
compensation, and unemployment? How are reserve levels set? |
District Self Certification |
Health Benefits – District contracts
with Kaiser Permanente, Blue Cross, Delta Dental, and Vision Service
Plan
Workers’ Compensation – the District
participates in a Joint Powers Authority (JPA), the Protected Insurance
Program for Schools (PIPS)
Unemployment – District is covered through California State Unemployment
Insurance |
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9 |
Does the fiscal entity have obligations for future total compensation
expenditures driven by collective bargaining agreements or other
agreements (corporate buy outs, management/employee agreements, etc.?)
If so, what are they? Of what significance are they? What is the plan
for funding these future obligations? |
Current Bargaining agreements
District Funding Plan |
9A.
Retiree Medical Benefits Obligation
–
Faculty Association Contract; pages 152-161
http://nvoffice.clpccd.cc.ca.us/district/HR/documents/CLPCCD-CLPFAContract2006-2009.pdf
9B.
Retiree Medical Benefits Obligation –
Classified Employees/SEIU Contract; pages 56-65
http://nvoffice.clpccd.cc.ca.us/district/HR/documents/2006-09SEIUAgrComplete_PUBLISH20070814.pdf
9C.
OPEB - Adoption Budget pages 35-36
Additionally, please see #6 above |
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10 |
Does the institution and the foundation have an agreement/contract on
the role of the foundation? Does it require that the foundation have an
independent audit? |
Copy of the Agreement
Copy of the Foundation audited financial statement (last 3 years) |
Cooperative
Agreement Between Chabot College and Chabot College Foundation
Chabot College
Foundation does not have a separate audit performed.
10A.
FY 07/08 District Audit Report
Page 19 - Financial Reporting Entity
http://www.clpccd.org/business/documents/DistrictAuditReport.PDF_000.pdf |
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11 |
Does the college or district have a Prop 39 bond fund? |
Copy of minutes from Bond Oversight Committee
Copy of audit report from the last 3 years |
11A.
FY 07/08 Measure B Financial Audit
http://www.clpccd.org/business/documents/MeasureBBondFinancialAudit08-Published-PDF.pdf
11B.
FY 07/08 Measure B Performance Report
http://www.clpccd.org/business/documents/MeasureBPerformanceReport08-PublishedPDF-PDF.pdf
11C.
FY 06/07 Measure B Financial Audit
http://www.clpccd.org/business/documents/0607MEASURE_B_AUDIT.pdf
11D.
FY 06/07 Measure B Performance Report
http://www.clpccd.org/business/documents/2007BONDPERFORMANCEREPORT.pdf
11E.
FY 05/06 Measure B Financial Audit
http://www.clpccd.org/business/documents/ChabotLosPositas2006BondFinancialAudit-pdf.pdf
11F.
FY 05/06 Measure B Performance Report
http://www.clpccd.org/business/documents/BondAuditPerformanceProcedures.pdf
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12 |
Does the college have policies and procedures regarding purchasing? Are
they being followed? |
Self Certification
Policies
|
http://www.clpccd.org/business/BusinessServicesPurchasing.php |
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13 |
Will additional buildings be opened in the next 2-3 years? Is there a
plan to fund staff, utilities and operating expenses associated with
additional facilities coming on-line within the next 2-3 years? |
Copy of the most current Facility Master Plan
Funding Plan |
Chabot College
Facilities Master Plan
13A.
Introduction
http://measureb.clpccd.cc.ca.us/district/bond/Chabot/documents/CMP1-Cover.Title.Introduction.pdf
13B.
Facilities Master Plan
http://measureb.clpccd.cc.ca.us/district/bond/Chabot/documents/CMP2-FacilitiesMP.pdf
13C.
Design Guidelines
http://measureb.clpccd.cc.ca.us/district/bond/Chabot/documents/CMP3-DesignGuidelines.pdf
13D.
Existing Conditions
http://measureb.clpccd.cc.ca.us/district/bond/Chabot/documents/CMP4-ExistingConditions.pdf
13E.
Development Options
http://measureb.clpccd.cc.ca.us/district/bond/Chabot/documents/CMP5-DevelopmentOptions.pdf
13F.
Appendix
http://measureb.clpccd.cc.ca.us/district/bond/Chabot/documents/CMP6-APPENDIX.pdf
13G.
FY 09/10 Adoption Budget, pages 44-45 – Measure B Funds
http://www.clpccd.org/business/documents/AdoptionBudget2009-10.pdf |
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14 |
Is there evidence that planning integrates fiscal and other resources? |
Internal documents |
14A.
Implementing AB 1725
http://www.clpccd.org/board/documents/2009_1014%20AB%201725.pdf
14B.
Funding Allocation Process
http://www.clpccd.org/business/documents/oct92009dbsgAllocationModelprocess.pdf
14C.
Enrollment Management – Allocation of FTEF;
Faculty Association Contract, pages 197-200
http://nvoffice.clpccd.cc.ca.us/district/HR/documents/CLPCCD-CLPFAContract2006-2009.pdf
14D.
Institutional Planning and Budget Committee (IPBC)
/IPBC/
/IPBC/Unit Plans 2009-11_Planning
Documents.asp
14E.
IPBC
and Budget Committee Update, 10/17/08
14F.
Program Review
and Unit Planning Update, 8/21/09
14G.
Faculty Hiring
Prioritization Process
14H.
Classified
Hiring Prioritization Process
14I.
Budget Committee Minutes
Agenda and Minutes Archive |
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